E-invoice for consultants, agencies & IT service providers
Your clients ask for a timesheet, purchase order number and service period, and purchasing rejects every invoice with something missing. We help it pass the first time.
Typical challenges
Order number, project number and routing ID as dedicated fields
Large clients and public bodies require an order number, project number or routing ID on the invoice. All three have their own field in the invoice form and appear in structured form in the e-invoice, not only in the text.
The timesheet is attached to the invoice itself
Attach the timesheet as a PDF attachment to the e-invoice. It travels with the invoice through your client's accounting and is linked to the invoice in the GoBD archive.
Service period shown correctly
Project billing usually covers a month or more. Enter the service period and it appears as a period on the invoice and in the e-invoice instead of a single delivery date.
Keep the layout, the AI reads the data
Upload your finished invoice PDF. The AI reads the data, you check it in the invoice form, and your PDF is provided with the e-invoice data without a new layout. An own Word template is the alternative.
Invoice in English, foreign currency at the ECB rate
Corporations based abroad get the invoice in English, in a foreign currency at the ECB rate if you wish. You choose the tax treatment per invoice, even per line for mixed services.
Open items, customer traffic light and dunning
You see per client who pays on time, which invoice is overdue and when the next dunning level is due. The dunning function reminds automatically if you wish.
Frequently asked questions: E-invoice for consultants, agencies & IT service providers
Can I attach a timesheet to the e-invoice?
Yes, as a PDF attachment. It is embedded in the e-invoice and archived with the invoice. A small surcharge in credits applies per attachment.
Where do I enter the client's order number?
The invoice form has fields for the order number, project number, your own order number and the routing ID. They end up in structured form in the e-invoice data.
Can I keep my existing invoice template?
Yes, in two ways: you upload your finished invoice PDF and it is provided with the e-invoice data, or you work with your own Word template. The layout of your PDF stays unchanged.
How do I issue an invoice to a client abroad?
Choose English as the invoice language, the matching tax treatment and, if needed, the foreign currency. Which tax treatment is right for your case is something to clarify with your tax adviser.
What does it cost for a small consultancy?
Creating an invoice costs 1 credit or is included in the monthly plan. Reading an existing PDF with AI costs 10 credits extra. Starting is free with a free balance.